Security, Privacy, and Bias
Security
RUSD implements robust measures to secure AI technologies against unauthorized access. All systems deployed within RUSD are evaluated for compliance with privacy and information security laws. Staff must only utilize vetted products with a signed Data Privacy Agreement (DPA) on file. Using unapproved third-party tools or personal accounts can put student data at risk and may violate district policy. Content generated using AI tools within the scope of District employment or enrollment remains subject to existing District Intellectual Property and Work-for-Hire policies. Users should be aware that current federal laws may not grant copyright protection to works created primarily by non-human entities. Staff and students shall not attempt to circumvent or bypass district AI safety filters; such actions violate the Technology Acceptable Use Policy (AUP).
Privacy
Users must not share personally identifiable information (PII) (including names, IDs, or private records) with AI systems unless explicitly authorized. In online meetings, AI notetakers are permissible only if a human is present, usage is disclosed, and all participants consent. However, AI agents are prohibited during confidential meetings (e.g., IEP/504, personnel issues, or litigation). Even when using secure tools, staff should practice good "PII hygiene" by using initials or generic identifiers (e.g., "Student A") when specific names are not required.
RUSD Standard: Staff are encouraged to use Google Gemini via their RUSD Google account as the primary, fully-vetted tool for district business. As a Google "Core Service," it ensures FERPA/COPPA compliance and prohibits the use of RUSD data to train public models.
Accuracy & Verification
AI systems can generate "hallucinations" (credible-sounding but false data, citations, or events). AI-assisted output must never be accepted as fact without independent verification. All users are responsible for cross-referencing AI-generated content with primary sources (e.g., databases, textbooks, or verified news outlets) before use in assignments, instructional materials, or official communications. Staff remains the "final filter"; any documentation involving legal/educational records must be reviewed for contextual accuracy before finalization.
Bias & Equity
AI tools can reflect societal biases, including the disproportionate flagging of Multilingual Learners by detection software. RUSD prioritizes tools with transparent training data and teaches students to critically examine these origins. To ensure equity, AI remains an optional enhancement; students or families with ethical or privacy concerns may request a non-AI alternative for any assignment without academic penalty. RUSD proactively supports the use of AI through the lens of Universal Design for Learning (UDL). For learners with additional needs, AI can serve as a vital assistive technology to provide critical scaffolds, such as real-time text simplification, speech-to-text, and personalized learning pathways for students with IEPs or 504 plans.
Safety & Digital Citizenship
AI use must align with district bullying and harassment policies. The creation or distribution of "deepfakes" or manipulated media of students or staff is strictly prohibited. Training will emphasize digital consent, requiring users to seek permission before using a peer's image, voice, or original work within an AI prompt. RUSD views AI as a partner in inquiry, with human insight and empathy remaining the ultimate standard for all district work.